Pooling Specialist
Company: New Mexico Mortgage Finance Authority
Location: Albuquerque
Posted on: April 2, 2026
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Job Description:
GENERAL SUMMARY The Pooling Specialist is responsible for the
accurate and timely pooling of Housing New Mexico mortgage loans
for delivery into the secondary market. Pooling, creating trades
and securitizing loans for GNMA, FNMA, and FHLMC. This role must
ensure compliance with Housing New Mexico program guidelines,
investor requirements and regulatory standards. Coordinate the
important process of delivering mortgage loans within strict
timelines to the secondary market, including pooling, delivering,
creating trades and security instruments. Maintain relationships
with internal and external partners. Receive, analyze and recommend
certification or recertification of lenders to participate in
Housing New Mexico’s single family programs. ESSENTIAL DUTIES &
RESPONSIBILITIES The intent of this job description is to provide a
representative summary of the major duties and responsibilities
performed by incumbents of this job. Employees may be requested to
perform job-related tasks other than those specifically presented
in this description. Pool eligible mortgage loans in accordance
with program guidelines, investor requirements and security
specifications. Create and manage loan pools for delivery to the
various GSEs Validate loan data accuracy, including rates, term,
product type coupon and documentation prior to pooling. Adept at
using several different systems at the same time to ensure timely
loan delivery. Prepare and submit pooling files, certifications and
require documentation to investors, trustees, custodians and/or
servicer. Monitor pooling timelines, settlement dates, and delivery
deadlines. Maintain detailed records of pooled loans, securities
and delivery confirmations. Assist with reconciliation of pooled
loans, trailing documents, and post-delivery corrections. Pooling
Specialist is also responsible for administering the initial
certification and ongoing recertification of lenders participating
in the Housing New Mexico programs. This role ensures lenders meet
all eligibility, compliance and performance standards. Review and
evaluate lender applications, renewals, and support documentation
for completeness, accuracy and compliance. Responsible for
collecting fees and tracking deadlines. Identify and escalate
compliance concerns, delinquencies, or performance issues to upper
management. Assist with audits and reporting related to lender
participation and oversight Maintain lender pipeline spreadsheet
and coordinate yearly review of production minimums. Draft lender
letters pertaining to notice of possible termination or actual
termination Maintain accurate records of approvals, expirations,
condition, and status changes. Coordinate with internal teams, such
as compliance and secondary market to assess lender qualifications.
GNMA Mis-Match Report – pulled monthly. Review and approve daily
TBA Rate Lock Confirmations. FHLB Warehouse Reconciliation –
performed weekly. Review Data Transfer of Notes to identify
co-signors. Maintain the GNMA Commitment Authority log, GNMA Pool
Numbers and Permanent EIN log. Employees are required to comply
with safety regulations, procedures, and protocols. Perform other
various duties as assigned. MINIMUM QUALIFICATIONS Education and
Experience High School Diploma or GED required. Two plus years’
experience in mortgage lending, compliance, lender relations.
Proficiency with Microsoft Office (Excel, Word, Outlook) and
document management systems. Experience with processing mortgage
transactions, regulatory compliance, post-closing functions and
familiarity with mortgage documents, data input and data quality
are required. Familiarity with GNMA, FNMA, and FHLMC. Experience
with working within different applications for pooling and
securitizing. Underwriting experience is desired. Conditions of
Employment None KNOWLEDGE, SKILLS, and ABILITIES Basic knowledge of
mortgage underwriting processes and practices is preferred.
Knowledge of HFA’s and specifically Housing New Mexico. Knowledge
of federal, state, and local housing programs is helpful. The
ability to analyze financial statements is a plus. Knowledge of the
mortgage pooling process and secondary marketing loan sales.
Familiarity with standard mortgage industry documents such as notes
and security instruments. Relate to and interact with a
non-traditional and diverse customer and employee population.
Excellent interpersonal skills (tactfulness, cooperation,
courteousness, and customer friendliness). Excellent written
communication skills with demonstrated ability to write clearly,
concisely, and effectively, with attention to detail for visually
appealing output. Strong Attention to detail. Ability to
troubleshoot and solve problems. Effective communication and
interpersonal skills. Ability to keep accurate records and meet
deadlines. Work with MFA staff and partners to provide user support
for document management applications. Must have a basic
understanding of business and organizational dynamics. Strong
administrative skills with effectiveness in developing tasks and
managing resources to achieve targets/goals. Ability to maintain
confidentiality and handle sensitive information. Knowledge of
basic accounting procedures. Ability to keyboard information
efficiently and accurately, both computer and calculator. Ability
to multi-task while paying attention to details. Ability to manage
multiple priorities simultaneously. Work independently Balance
competing requirements and needs of client organizations. Exercise
good judgment and focus on detail as required by the job. Operate
standard office equipment, such as computer keyboards and monitors,
copiers, scanners, and telephone Use (or learn to use) computer
software and systems applicable to the position Follow oral and
written instructions and procedures Collect, organize, and
interpret data and prepare accurate records Meet schedules and
deadlines of the work unit Communicate in English effectively
orally and in writing Maintain well-organized materials, files,
systems, and tools Adapt to changes in work situations and
priorities Reason/analyze; use logic to identify and resolve
problems Evaluate, organize, and summarize data and information
CORE EXPECTATIONS 1. Provide Exceptional Customer Service to
internal and external customers 100% of the time. 2. Demonstrate a
positive attitude 3. Demonstrate respectful behavior 4. Foster
teamwork and collaboration 5. Exhibit honesty and integrity in
communications and actions 6. Take initiative 7. Dependable,
Reliable, Adaptable and Productive 8. Strive to become the subject
matter expert in your position WORK ENVIRONMENT The work
environment characteristics described here are representative of
those an employee encounters while performing the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions. Work is performed in a standard office or indoor
environment. Essential functions are regularly performed without
exposure to adverse environmental conditions; however, employees
may be exposed to minor inconveniences such as occasional noise,
exposure to computer screens, crowded working conditions, and/or
minor heating, cooling or ventilation problems. Employees in the
position may be exposed to rude/irate customers, or other
individuals. PHYSICAL DEMANDS The physical demands described here
are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. Performing the
essential functions typically requires exerting up to 10 pounds of
force occasionally, and/or a negligible amount of force frequently.
The work involves sitting most of the time. The work typically
involves talking, hearing, and seeing; keyboarding, typing and use
of a computer monitor; moving and organizing papers and other light
office materials; filing and retrieving documents; and similar
sedentary office work. MFA is an Equal Opportunity Employer.
Employee’s Signature: Date: Supervisor’s Signature: Supervisor’s
Title: Date: Date created: 05/11/2018 Dates revised: 06/24/2019
01/10/2022
Keywords: New Mexico Mortgage Finance Authority, Albuquerque , Pooling Specialist, Administration, Clerical , Albuquerque, New Mexico
