Admin Assistant 3 - Front Desk
Company: University of New Mexico
Location: Albuquerque
Posted on: May 27, 2023
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Job Description:
Admin Assistant 3
Requisition ID
req24798
Working Title
Admin Assistant 3 - Front Desk
Position Grade
08
Position Summary
The University of New Mexico's Project ECHO is seeking a
professional and enthusiastic Administrative Assistant 3 to join
our team!
Project ECHO is growing exponentially, serving communities across
the globe. By joining our team, you will be part of a movement that
is leading the way in technology-based healthcare initiatives.
As a member of the Administrative Assistant team, you'll be key in
managing our front office and communication desk, as well as
coordinating a variety of projects all while maintaining a
professional and friendly demeanor and a welcoming environment.
As an Administrative Assistant 3, you will play in integral role
in:
--- Working on and proactively navigating multiple projects and
managing shifting priorities based on the needs of the business
--- Provide excellent administrative support to ensure the
efficient operation of the office
--- Data analysis and data entry and creation of PowerPoint
presentations and coordination of organizational meetings
--- Managing log of office visitors, supplies inventory, data
entry, and assistance with meeting office and space
coordination
--- Managing multiple calendars by scheduling meetings, training
and conferences, securing conference room reservations and
supporting organization of rooms and meetings as needed
--- Assisting in administrative program planning and problem
solving while interacting with staff, faculty, partners and
visitors professionally and confidentially
--- Creating correspondence and other materials for meetings,
conferences and trainings
--- Answering emails, phone calls, making copies,
scanning/faxing
--- Attending various meetings to provide accurate minutes
--- Assisting with the coordination and launch of our Emergency
Preparedness Plan and participate as a member of the unit emergency
coordination team
You will work closely with the existing Administrative Assistant
team to provide unparalleled support to the Associate Directors and
their teams.
Project ECHO empowers local community providers to improve the
well-being of people around the world.
Project ECHO is committed to democratizing medical knowledge and
getting best practice care to underserved people all over the
world. We are dedicated to making knowledge accessible and have
expanded our portfolio of programs to include COVID-19 response,
education, first responder resiliency, behavioral health and
addiction. We are funded in part by grants from the GE Foundation,
the Helmsley Charitable Trust, the Bristol Myers Squibb Foundation,
the Merck Foundation, Robert Wood and the US Government. We have
received support from the NM Legislature and the New Mexico
Department of Health.
Project ECHO prides itself on being a values-based organization.
Our seven values include: Service to the Underserved,
Democratization of Knowledge, Mutual Trust and Respect, Teamwork,
Excellence and Accountability, Innovation and Learning and Joy of
Work. We strive to find individuals who can embrace and exemplify
these values.
Project ECHO's goal is to touch the lives of 1 billion people by
2025 and we are looking for mission-driven high performers who
share similar values to join our team and help us achieve this
goal.
We work with partners all over the world and work hours outside of
normal business hours may be required. We are fortunate to have
access to advanced technology, which will require some
teleworking.
See the Position Description for additional information.
Conditions of Employment
High school diploma or GED; at least 5 years of experience directly
related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above
the minimum education requirement may be substituted for experience
on a year for year basis.
Preferred Qualifications
--- Exceptional communication skills and professional etiquette
--- Strong time management skills and ability to meet deadlines by
prioritizing tasks
--- Excellent critical thinking and creative problem-solving skills
with commitment to ECHO Values
--- Proficiency in Microsoft Suite and eagerness to learn new
software applications i.e. Smartsheets
--- Demonstrated ability to work across teams providing excellence,
accountability, teamwork, and high level listening and
communication skills.
--- Prior experience in P-card transactions, reconciliation and
tracking of expenditures
Additional Requirements
Campus
Health Sciences Center (HSC) - Albuquerque, NM
Department
Project ECHO (259B)
Employment Type
Staff
Staff Type
Term - Full-Time
Term End Date
06/30/2024
Status
Non-Exempt
Pay
Hourly: $16.39 - $20.84
Benefits Eligible
This is a benefits eligible position. The University of New Mexico
provides a comprehensive package of benefits including medical,
dental, vision, and life insurance. In addition, UNM offers
educational benefits through the tuition remission and dependent
education programs. See the Benefits home page for a more
information.
ERB Statement
Temporary and on-call employees working an appointment percentage
of 26 (.26 FTE) or greater, per quarter, will be eligible to earn
retirement service credits and thus are required to make New Mexico
Educational Retirement Board (NMERB) contributions. More
information pertaining to your FTE and NMERB contributions can be
reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required
Yes
For Best Consideration Date
3/23/2023
Application Instructions
Only applications submitted through the official UNMJobs site will
be accepted. If you are viewing this job advertisement on a 3rd
party site, please visit UNMJobs to submit an application.
Please submit a current resume and a cover letter. On the resume,
please indicate whether previous job listed were full-time or
part-time positions. If part-time, please include amounts of hours
worked each week. Please also include month and year for start and
end dates for each job listed. Instructions for cover letter:
please describe how you meet the preferred qualifications in the
posting. Official transcripts, High SchoolDiploma or GED
certificate will be required for hire. Please see minimum
qualifications for specifics.
The University of New Mexico has implemented a mandatory COVID-19
vaccine requirement for UNM students and employees. For detailed
information, visit
https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html
Positions posted with a Staff Type of Regular or Term are eligible
for the Veteran Preference Program. See the Veteran Preference
Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a
diverse workforce. We are an Equal Opportunity Employer, making
decisions without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age, veteran status,
disability, or any other protected class.
The University of New Mexico requires all regular staff positions
successfully pass a pre-employment background check. This may
include, but is not limited to, a criminal history background
check, New Mexico Department of Health fingerprint screening, New
Mexico Children, Youth, and Families Department fingerprint
screening, verification of education credentials, and/or
verification of prior employment. For more information about
background checks, visit
https://policy.unm.edu/university-policies/3000/3280.html. Refer to
https://policy.unm.edu/university-policies/3000/3200.html for a
definition of Regular Staff.
Keywords: University of New Mexico, Albuquerque , Admin Assistant 3 - Front Desk, Administration, Clerical , Albuquerque, New Mexico
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