Admin Assistant 3 - Front Desk

Company: University of New Mexico
Location: Albuquerque
Posted on: May 27, 2023

Job Description:

Admin Assistant 3
Requisition ID
req24798
Working Title
Admin Assistant 3 - Front Desk
Position Grade
08
Position Summary
The University of New Mexico's Project ECHO is seeking a professional and enthusiastic Administrative Assistant 3 to join our team!
Project ECHO is growing exponentially, serving communities across the globe. By joining our team, you will be part of a movement that is leading the way in technology-based healthcare initiatives.
As a member of the Administrative Assistant team, you'll be key in managing our front office and communication desk, as well as coordinating a variety of projects all while maintaining a professional and friendly demeanor and a welcoming environment.
As an Administrative Assistant 3, you will play in integral role in:
--- Working on and proactively navigating multiple projects and managing shifting priorities based on the needs of the business
--- Provide excellent administrative support to ensure the efficient operation of the office
--- Data analysis and data entry and creation of PowerPoint presentations and coordination of organizational meetings
--- Managing log of office visitors, supplies inventory, data entry, and assistance with meeting office and space coordination
--- Managing multiple calendars by scheduling meetings, training and conferences, securing conference room reservations and supporting organization of rooms and meetings as needed
--- Assisting in administrative program planning and problem solving while interacting with staff, faculty, partners and visitors professionally and confidentially
--- Creating correspondence and other materials for meetings, conferences and trainings
--- Answering emails, phone calls, making copies, scanning/faxing
--- Attending various meetings to provide accurate minutes
--- Assisting with the coordination and launch of our Emergency Preparedness Plan and participate as a member of the unit emergency coordination team
You will work closely with the existing Administrative Assistant team to provide unparalleled support to the Associate Directors and their teams.
Project ECHO empowers local community providers to improve the well-being of people around the world.
Project ECHO is committed to democratizing medical knowledge and getting best practice care to underserved people all over the world. We are dedicated to making knowledge accessible and have expanded our portfolio of programs to include COVID-19 response, education, first responder resiliency, behavioral health and addiction. We are funded in part by grants from the GE Foundation, the Helmsley Charitable Trust, the Bristol Myers Squibb Foundation, the Merck Foundation, Robert Wood and the US Government. We have received support from the NM Legislature and the New Mexico Department of Health.
Project ECHO prides itself on being a values-based organization. Our seven values include: Service to the Underserved, Democratization of Knowledge, Mutual Trust and Respect, Teamwork, Excellence and Accountability, Innovation and Learning and Joy of Work. We strive to find individuals who can embrace and exemplify these values.
Project ECHO's goal is to touch the lives of 1 billion people by 2025 and we are looking for mission-driven high performers who share similar values to join our team and help us achieve this goal.
We work with partners all over the world and work hours outside of normal business hours may be required. We are fortunate to have access to advanced technology, which will require some teleworking.
See the Position Description for additional information.
Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement. Minimum Qualifications
  High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
  Preferred Qualifications
  • Ability to collaborate in a team-based environment and coordinate diverse details in office environment
    --- Exceptional communication skills and professional etiquette
    --- Strong time management skills and ability to meet deadlines by prioritizing tasks
    --- Excellent critical thinking and creative problem-solving skills with commitment to ECHO Values
    --- Proficiency in Microsoft Suite and eagerness to learn new software applications i.e. Smartsheets
    --- Demonstrated ability to work across teams providing excellence, accountability, teamwork, and high level listening and communication skills.
    --- Prior experience in P-card transactions, reconciliation and tracking of expenditures
  • Proven track record of exceptional customer service
    Additional Requirements
    Campus
    Health Sciences Center (HSC) - Albuquerque, NM
    Department
    Project ECHO (259B)
    Employment Type
    Staff
    Staff Type
    Term - Full-Time
    Term End Date
    06/30/2024
    Status
    Non-Exempt
    Pay
    Hourly: $16.39 - $20.84
    Benefits Eligible
    This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
    ERB Statement
    Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
    Background Check Required
    Yes
    For Best Consideration Date
    3/23/2023
    Application Instructions
    Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
    Please submit a current resume and a cover letter. On the resume, please indicate whether previous job listed were full-time or part-time positions. If part-time, please include amounts of hours worked each week. Please also include month and year for start and end dates for each job listed. Instructions for cover letter: please describe how you meet the preferred qualifications in the posting. Official transcripts, High SchoolDiploma or GED certificate will be required for hire. Please see minimum qualifications for specifics.
    The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html
    Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
    The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
    The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

Keywords: University of New Mexico, Albuquerque , Admin Assistant 3 - Front Desk, Administration, Clerical , Albuquerque, New Mexico