Business Office Assistant
Company: Odelia Healthcare
Posted on: January 27, 2023
Odelia Healthcare - Position Description
Responsible for supporting the Business Office Manager and the
overall management of business office activities in accordance with
current applicable federal, state, and local standard guidelines
and regulations. Responsible for coordinating with the Business
Office Manager on managing insurance payments, including private,
Medicare, Medicaid and other managed care; managing refunds for
accounts receivable, and maintaining appropriate logs and reports,
not limited to, resident funds, census records, and case
--- Assists in all business functions including but not limited to
accounts receivable, accounts payable, resident trust funds and
other assigned duties.
--- Ensures the financial systems are accurate, efficient, and in
accordance with professional accounting practices and
--- Prepares billing documents in accordance with State and Federal
rules and regulations pertaining to billing procedures.
--- Audits bills for accuracy and assist as assigned with billing
corrections. --- Files initial and final claims accurately and
within acceptable agency timeline.
--- Assist as liaison between agency and facility; agency and
--- Maintain required resident payment records, reports, and
--- Assist resident and/or responsible parties on billing and
--- Assist the business office manager in managing insurance
payments of Medicare, Medicaid, private insurance, HMOs and hospice
billing; verifies payor source; posting payments to various
systems; ensures critical deadlines are met.
--- Ensures timely receipts of all payments.
--- Notifies residents and families of their financial obligations
upon or prior to the time of admissions and obtains proper
documentation of each newly-admitted resident's financial
obligations- distributed, signed and filed.
--- Makes monthly phone calls to responsible parties regarding
missing payments; submits Medicaid applications and completes
timely follow up on pending cases; enters admission packets into
the electronic system within 7 days of admission.
--- Maintains monthly logs for outstanding admission packets, new
admissions, verifications and pending cases; maintains Medicaid
Pending and Pending admission log. --- Follows facility process for
receiving, depositing, withdrawing and accounting for resident
funds and ensures that resident funds are available for the
resident or their authorized representative in accordance with
established procedures; conducts monthly audit to ensure process is
--- Tracks Census for accuracy; Balances statistical report, census
worksheet, and accounts receivable system census reports; Balances
to 24-hour nursing report; Adjusts Accounts Receivable and
Statistical Reports, when necessary.
--- Obtains face sheet from admissions and verifies accuracy;
Inputs Resident Master information into the accounts receivable
system; Updates as necessary.
--- Assists in preparing reports for tracking cost reimbursement in
relation to census days.
--- Other duties, responsibilities and activities may change or
assigned at any time with or without notice. -
Keywords: Odelia Healthcare, Albuquerque , Business Office Assistant, Administration, Clerical , Albuquerque, New Mexico
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