Sourcing Specialist

Company: Presbyterian Healthcare Services
Location: Albuquerque
Posted on: May 14, 2022

Job Description:

Overview:Now hiring a Sourcing Specialistfor our Supply Chain Department!
The Sourcing Specialist will proactively assist in identifying savings opportunities, managing expiring contracts, and addressing new supplies and services requests and process changes. The Sourcing Specialist is also responsible for supporting the Sourcing and Contracting Managers and their activities associated with leading the Value Analysis processes. This position is also responsible for managing the utilization and maintenance of the MediTract contract workflow and repository system for supply chain related contracts.
Type of Opportunity: Full Time
FTE: 1.000000
Exempt: Yes
Work Schedule: Weekday Schedule Monday-FridayQualifications:

• Bachelor degree required or 6 years of relevant experience in lieu of degree.
• 3+ years experience in healthcare supply chain or industry related supply chain experience. (Related fields may include Business Manager, Legal, Purchasing, Contracting, Accounting, Business Management, Population Health, Project Management, Business Analytics)
  Education:Essential: * Bachelor DegreeResponsibilities:
  • Support Sourcing & Contracting Managers in their roles of preparing for VAT meetings, conducting research for opportunity identification and vetting, prioritizing initiatives, recording minutes, and performing follow-up activities and communications for VAT action items.
  • Support activities associated with Opportunity Identification and documentation using VAT tools and methodologies (OIW) to analyze and address existing supplies and services, expiring contracts, and new supplies and services requests and process changes; and lead efforts to proactively identify opportunities.
  • Support managing and maintaining the Opportunity Tracking Report (OTR) to ensure its accuracy for VASC reporting and for annual budget preparation.
  • Conduct certain aspects of Preliminary Analysis in order to validate assumptions, determine risks, and quantify the potential value of the opportunity. Occasionally, summarize analyses and make recommendations for Pursuit Strategy .
  • Provide support for opportunity evaluation and vetting to include determining current obligations; establishing baselines (price, utilization, etc.); obtaining current procedures, protocols, satisfaction levels, statistics, etc.; identifying end users/stakeholders; identifying related/comparable products; identifying alternative suppliers, processes, protocols, etc.; conducting market research i.e. , websites, GPO, MD Buyline, and price benchmarking; and occasionally preparing Initiative Approval Worksheet (IAW).
  • Prepare draft presentations of completed preliminary analysis and pursuit for the Sourcing & Contracting Managers consideration; and support decision-making processes. If decision is made to pursue the opportunity, Initial Approval , support the Sourcing & Contracts Managers in documenting the complexity and priority of the initiative.
  • Support the Sourcing & Contracting managers in completing tasks associated with Pursuit activities such as improving current pricing, standardizing supplies, consolidating suppliers, improving contractual language and performance standards, improving utilization, processes, reducing inventory, and outcomes.
  • Provide support for activities related to developing and issuing and RFP; analyzing RFP responses, benchmarking, trials, reference checks; developing negotiation strategy and conducting negotiations; and contract development , review and approval processes to include Legal Counsel review and approval.
  • Provide support for activities related to the Implementation process of approved opportunities, such as utilizing the VAT Decision/ Implementation Checklist to ensure steps that apply to this opportunity are completed; e.g., PHS Contract Checklist (Legal Counsel review, Compliance Officer review, Administrative approval signatures); Contract Repository; notifying end users and stakeholders; scheduling education/in-services; notifying distributors/GPO; notifying purchasing; loading contracts; scheduling product conversion/exchange stock; and ensuring the MMIS Item File and Vendor Master File and other systems are updated.
  • Instrumental in Monitoring the validation of the expected savings, customer satisfaction, performance standards, contractual compliance, and quality outcomes of selected initiatives.
  • Support the optimization of Lawson and available technologies to better perform tasks, and to improve services and outcomes
  • Ensure 100% compliance with all Federal and State healthcare regulations, TJC standards, and PHS Policies and Procedures
  • Actively support Supply Chain Formulary enforcement; and provide leadership for addressing back-orders, stock-outs, substitutes, trials, conversions, and recalls
  • Support holding key supply chain suppliers accountable for service standards.
  • Support education and communications plans for all user-departments and key stakeholders to ensure compliance with Supply Chain Policies and Procedures and to support VAT initiatives.
  • Stay abreast of industry best practices and trends and recommend operational improvements to Director, Supply Chain Logistics and VP, Supply Chain
  • Other tasks as assignedBenefits:We offer more than the standard benefits!Presbyterian employees gain access to a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more!
    Learn more about our employee benefits:
    https://www.phs.org/careers/employee-benefits/Pages/default.aspx
    
    Why work at Presbyterian?As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans. For our employees, we offer a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more.
    Presbyterian's story is really the story of the remarkable people who choose to work here. The hard work of our physicians, nurses, employees, board members and volunteers grew Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system that serves more than 875,000 New Mexicans.
    About Presbyterian Healthcare ServicesPresbyterian Healthcare Services exists to improve the health of patients, members and the communities we serve. We are a locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees - including more than 1,600 providers and nearly 4,700 nurses.
    Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.
    About New MexicoNew Mexico continues to grow steadily in population and features a low cost-of living.
    Varied landscapes bring filmmakers here from around the world to capture a slice of the natural beauty New Mexicans enjoy every day. Our landscapes are as diverse as our culture - from mountains, forests, canyons, and lakes, to caverns, hot springs and sand dunes.
    New Mexico offers endless recreational opportunities to explore and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it's all available among our beautiful wonders of the west.
    AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.#NCS123

Keywords: Presbyterian Healthcare Services, Albuquerque , Sourcing Specialist, Professions , Albuquerque, New Mexico