Facility Coordinator

Company: Jones Lang LaSalle IP, Inc.
Location: Albuquerque
Posted on: January 25, 2023

Job Description:

How we support the Whole You:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

Benefits to eligible employees, include:

• 401(k) plan with matching company contributions
• Medical, Dental & Vision Care
• 6 weeks of paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Flexible Work Arrangements may be available
• Executive Benefits
  
  Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including; procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.
  
  Responsibilities
  Administrative Function
  
  • Assist Facility Management Team with tactical planning for the team's goals and objectives
  • Provide facility-specific assistance to the project management team as needed or requested
  • Manage and maintain small facility management tasks as assigned
  • Coordinate special events in support of client or JLL
  • Provide support for meetings and conference room reservations as needed and directed
  • Assist with the coordination and scheduling of maintenance activities
    
    Communication and Relationship Coordination
    
    • Provide general overall facility management services, including continuous monitoring of office/facility
    • Act as an interface with client, visitors, and guests
    • Ensure appropriate follow-up with customers
    • Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the client environment with minimal disruption
      
      Compliance
      
      • Properly and effectively administer and maintain all security systems
      • Assist with budgetary requests, analysis, and reporting
      • Assist with researching, analyzing, and reporting budget variances
      • Any and all other duties and tasks assigned.
        
        Qualifications
        
        • Associates degree in facilities management, building, business, or other related fields
        • Years of relevant experience
        • 2+ years experience with Facility or Property Administration
        • Superior customer service skills and orientation
        • Ability to maintain professionalism at all times under stressful situations
        • Ability to plan and manage work under time constraints
        • Ability to multitask and work without direct supervision
        • Proficient in MS Office, and possess strong written, verbal, and people skills
        • Strong organizational skills and collaborative style
          
          Other abilities
          
          • Must be proficient at Excel Spreadsheets and have the capability of customizing administrative reports
            
            Location:
            
            Remote -Albuquerque, NM, Phoenix, AZ
            
            If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
            
            About JLL -
            
            We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
            
            Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
            
            Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
            
            JLL Privacy Notice
            
            Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
            
            For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
            
            For additional details please see our career site pages for each country.
            
            For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.
            
            This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
            
            Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
            
            Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
            
            Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
            
            Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
            
            California Residents only
            
            If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
            
            Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
            
            Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Keywords: Jones Lang LaSalle IP, Inc., Albuquerque , Facility Coordinator, Other , Albuquerque, New Mexico