Company: Department of Veterans Affairs
Posted on: June 12, 2021
The Raymond G Murphy Department of Veterans Affairs Medical
Center is currently recruiting for one (1) Secretary (OA) to work
in the Associate Director for Patient Care Services Albuquerque,
NM. The incumbent provides clerical and administrative support to
the Associate Director, Patient Care Services (ADPCS).
Learn more about this agency
Duties include but are not limited to:
- Serve as office manager for the Associate Director, Patient
Care Services' (ADPCS) office.
- Serve as liaison between the Associate Director, Patient Care
Services(ADPCS) and the Associate Director, Patient Care Services'
(ADPCS) staff throughout the medical center by providing accurate
and timely advice on procedures, report requirements, and other
matters necessary to implement the Associate Director, Patient Care
Services' (ADPCS) policies, directives, and instructions. Informs
the Associate Director, Patient Care Services' (ADPCS) staff on
his/her views on current issues and programs, and schedules
briefings by members of the staff for the Associate Director,
Patient Care Services (ADPCS).
- Assist the Associate Director, Patient Care Services (ADPCS) in
his/her responsibilities as chair or facilitator of various
committees/task forces, etc., coordinating meeting schedules with
staff at the medical center, meting location arrangements,
preparing agenda, minutes and distributing necessary information
needed for meetings.
- Maintain the Associate Director, Patient Care Services' (ADPCS)
activity schedule, establishing priorities, sets-up, reschedules or
refuses appointments, accepts or declines invitations to meetings,
arranges representation by a subordinate official when that is
- Make commitments to attend meetings without prior approval
based on personal knowledge of the supervisor's workload and
current issues of importance. Reminds supervisor of pending
appointments, meetings, and other commitments.
- Advise individuals concerned when appointments must be
rescheduled and arranges mutually convenient times for new
- Receive visitors and telephone calls to the Associate Director,
Patient Care Services (ADPCS), determines nature of call or
- Serve as surrogate for the Associate Director, Patient Care
Services (ADPCS) for electronic mail communication.
- Maintain the Associate Director, Patient Care Services' (ADPCS)
calendar and schedules and makes commitments to attend meetings
without prior approval based on personal knowledge of the
supervisor's workload and current issues of importance.
- Prepare and dispatches agenda preceding meeting date and
subsequently makes timely distribution of approved minutes to all
attendees and other concerned offices.
- Assist in implementing supervisor's intentions by contacting
subordinate offices with requests for information and/or relaying
instructions or suggestions.
- Serve as back-up in the absence of the Director, Assistant
Director, and Associate Director's Secretaries, which includes
maintaining calendar, correspondence and electronic mail
communications, scheduling meetings, making travel arrangements,
preparing vouchers, typing duties, screening incoming telephone
calls and visitors.
- Adhere to guidelines, protocol, and procedures as established
by the station/agency policies.
- Serve as ADPAC for the Director's office.
- Serve as alternate timekeeper for the Director's office as well
as for the Associate Director, Patient Care Services (ADPCS) and
Clinical Service Chiefs.
Promotion Potential: The selectee may be promoted to the full
performance level without further competition when all regulatory,
qualification, and performance requirements are met. Selection at a
lower grade level does not guarantee promotion to the full
Work Schedule: Mondays to Fridays, 7:30 am to 4:00 pm
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD50015O
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
- Office Secretaries
- Personal Secretaries
- Secretaries, Office
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Designated and/or random drug testing may be required
- Selective Service Registration is required for males born after
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online
To qualify for this position, applicants must meet all
requirements by the closing date of this announcement,
Time-In-Grade Requirement: Applicants who are current Federal
employees and have held a GS grade any time in the past 52 weeks
must also meet time-in-grade requirements by the closing date of
this announcement. For a GS-07 position you must have served 52
weeks at the GS-06. For a GS-08 position you must have served 52
weeks at the GS-07. The grade may have been in any occupation, but
must have been held in the Federal service. An SF-50 that shows
your time-in-grade eligibility must be submitted with your
application materials. If the most recent SF-50 has an effective
date within the past year, it may not clearly demonstrate you
possess one-year time-in-grade, as required by the announcement. In
this instance, you must provide an additional SF-50 that clearly
demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal
employees applying for reinstatement as well as current employees
applying for Veterans Employment Opportunities Act of 1998 (VEOA)
You may qualify based on your experience and/or education as
You will be rated on the following Competencies for this
- Administration and Management
- Customer Service
- Manages and Organizes Information
Experience refers to paid and unpaid experience, including
volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional;
philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of
work per week. Part-time experience will be credited on the basis
of time actually spent in appropriate activities. Applicants
wishing to receive credit for such experience must indicate clearly
the nature of their duties and responsibilities in each position
and the number of hours a week spent in such employment.
Physical Requirements: The work is sedentary. Typically, the
employee may sit comfortably to do work; however, there may be some
walking, standing, bending, carrying of light items such as papers,
books, small parts, and occasionally assisting handicapped
For more information on these qualification standards, please
visit the United States Office of Personnel Management's website at
There is no educational substitution at this grade level.
Keywords: Department of Veterans Affairs, Albuquerque , Secretary (OA), Other , Albuquerque, New Mexico
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