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Secretary

Company: Department of Veterans Affairs
Location: Albuquerque
Posted on: June 13, 2021

Job Description:

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Duties

Summary

The Raymond G. Murphy Department of Veterans Affairs Medical Center is currently recruiting for one (1) Secretary to work at the Office of the Director, Albuquerque, NM. The incumbent serves as the Executive Secretary to the Director, handling and coordinating the most sensitive documents, meetings, arrangements, appointments, and priority items at the direction of the Medical Center Director.

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Responsibilities

but are not limited to:

  • Serve as liaison between the Director and Director's staff throughout the VAMC.
  • Receive, schedule, refer, and contact members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
  • Provide timely advice on procedures, report requirements.
  • Perform administrative work, which includes management of the office's schedule, suspense deadlines, and day-to-day plans.
  • Identify objectives based on understanding the Director's needs and overall priorities.
  • Estimates resources for schedules and goals.
  • Process incoming and outgoing materials, and determines the appropriate action for all received items, such as correspondence, reports, memoranda, and other forms of written communication.
  • Perform the following types of duties: edit letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard of form letters and replies to inquiries.
  • Prepare items for Director's signature.
  • Sign correspondence and certain procedural authorizations in the name of the Director when previous instructions have covered the matter.
  • Review all written materials for format, grammar, construction, attachment, compliance with directives, reflecting the viewpoint of the Director.
  • Screen all publications, directives, and periodicals, brings those of significance to the Director's attention, and coordinates review(s).
  • Screen all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring to the Director.
  • Plan/assist with planning of committees, boards, or conferences at the direction of the Director, or Executive Assistant to the Director.
  • Schedule appointments, conferences, and coordinates meetings.
  • Schedule meeting rooms, audiovisual equipment. travel accommodations, and production of written agendas.
  • Arrange for travel of the Director, secures travel and hotel reservations, prepares travel itineraries.
  • Obtain and monitors the use of services, supplies, and/or equipment of the office.
  • Provide general office supply and equipment support services such as obtaining standard office supplies and services, procuring or justifying the full range or offices services, or answering questions concerning policies and procedures related support/office services.

Work Schedule: Mondays to Fridays; 8:00 am -4:30 pm

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Secretary/PD50413O

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status

No

Promotion Potential

9

  • Job family (Series)

0318 Secretary

Similar jobs

  • Office Secretaries
  • Secretaries And Administrative Assistants
  • Secretaries, Office

  • Requirements

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Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/11/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-08. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

  • Specialized Experience: In addition to meeting the time in grade, you must have one year of specialized experience equivalent to at least the next lower grade GS-08 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • executive administration,
  • training staff,
  • policies, written and oral communications,
  • running reports,
  • providing meeting minutes,
  • maintaining electronic calendars, and scheduling.

You will be rated on the following Competencies for this position:

  • Administration and Management
  • Clerical
  • Manages Resources
  • Organizational Awareness

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However. there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands arc required to perfonn the work.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Keywords: Department of Veterans Affairs, Albuquerque , Secretary, Other , Albuquerque, New Mexico

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