Company: Department of Veterans Affairs
Posted on: June 13, 2021
The Raymond G. Murphy Department of Veterans Affairs Medical
Center is currently recruiting for one (1) Secretary to work at the
Office of the Director, Albuquerque, NM. The incumbent serves as
the Executive Secretary to the Director, handling and coordinating
the most sensitive documents, meetings, arrangements, appointments,
and priority items at the direction of the Medical Center
Learn more about this agency
but are not limited to:
- Serve as liaison between the Director and Director's staff
throughout the VAMC.
- Receive, schedule, refer, and contact members of the staff,
agency, and persons outside the agency ranging from other
government agencies to the general public.
- Provide timely advice on procedures, report requirements.
- Perform administrative work, which includes management of the
office's schedule, suspense deadlines, and day-to-day plans.
- Identify objectives based on understanding the Director's needs
and overall priorities.
- Estimates resources for schedules and goals.
- Process incoming and outgoing materials, and determines the
appropriate action for all received items, such as correspondence,
reports, memoranda, and other forms of written communication.
- Perform the following types of duties: edit letters, composes
letters and reports, reviews correspondence for accuracy and
completeness, prepares public presentation outlines, and develops
standard of form letters and replies to inquiries.
- Prepare items for Director's signature.
- Sign correspondence and certain procedural authorizations in
the name of the Director when previous instructions have covered
- Review all written materials for format, grammar, construction,
attachment, compliance with directives, reflecting the viewpoint of
- Screen all publications, directives, and periodicals, brings
those of significance to the Director's attention, and coordinates
- Screen all calls and visitors, answering most questions and
completing most business involving established policy or routine
matters without referring to the Director.
- Plan/assist with planning of committees, boards, or conferences
at the direction of the Director, or Executive Assistant to the
- Schedule appointments, conferences, and coordinates
- Schedule meeting rooms, audiovisual equipment. travel
accommodations, and production of written agendas.
- Arrange for travel of the Director, secures travel and hotel
reservations, prepares travel itineraries.
- Obtain and monitors the use of services, supplies, and/or
equipment of the office.
- Provide general office supply and equipment support services
such as obtaining standard office supplies and services, procuring
or justifying the full range or offices services, or answering
questions concerning policies and procedures related support/office
Work Schedule: Mondays to Fridays; 8:00 am -4:30 pm
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Secretary/PD50413O
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
- Office Secretaries
- Secretaries And Administrative Assistants
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Designated and/or random drug testing may be required
- Selective Service Registration is required for males born after
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online
To qualify for this position, applicants must meet all
requirements by the closing date of this announcement,
Time-In-Grade Requirement: Applicants who are current Federal
employees and have held a GS grade any time in the past 52 weeks
must also meet time-in-grade requirements by the closing date of
this announcement. For a GS-09 position you must have served 52
weeks at the GS-08. The grade may have been in any occupation, but
must have been held in the Federal service. An SF-50 that shows
your time-in-grade eligibility must be submitted with your
application materials. If the most recent SF-50 has an effective
date within the past year, it may not clearly demonstrate you
possess one-year time-in-grade, as required by the announcement. In
this instance, you must provide an additional SF-50 that clearly
demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal
employees applying for reinstatement as well as current employees
applying for Veterans Employment Opportunities Act of 1998 (VEOA)
You may qualify based on your experience and/or education as
- Specialized Experience: In addition to meeting the time in
grade, you must have one year of specialized experience equivalent
to at least the next lower grade GS-08 in the normal line of
progression for the occupation in the organization. Examples of
specialized experience would typically include, but are not limited
- executive administration,
- training staff,
- policies, written and oral communications,
- running reports,
- providing meeting minutes,
- maintaining electronic calendars, and scheduling.
You will be rated on the following Competencies for this
- Administration and Management
- Manages Resources
- Organizational Awareness
Experience refers to paid and unpaid experience, including
volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional;
philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of
work per week. Part-time experience will be credited on the basis
of time actually spent in appropriate activities. Applicants
wishing to receive credit for such experience must indicate clearly
the nature of their duties and responsibilities in each position
and the number of hours a week spent in such employment.
Physical Requirements: The work is sedentary. Typically, the
employee may sit comfortably to do the work. However. there may be
some walking, standing, bending, and carrying of light items like
papers or books. No special physical demands arc required to
perfonn the work.
For more information on these qualification standards, please
visit the United States Office of Personnel Management's website at
There is no educational substitution at this grade level.
Keywords: Department of Veterans Affairs, Albuquerque , Secretary, Other , Albuquerque, New Mexico
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