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Supervisory Medical Records Administrator (Chief of HIMS)

Company: US Department of Veterans Affairs
Location: Albuquerque
Posted on: September 13, 2019

Job Description:

The Supervisory Medical Record Administrator (Chief of HIMS) provide technical advice, planning, and evaluation about Health Information Management issues impacting the overall program on a regular and recurring basis. The Supervisory Medical Records Administrator, is the highest level professional position at the facility with responsibility for the management and direction of the Health Information Management (HIMS) program and services.IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.Duties include, but not limited to:


  • Responsible for the administrative management of health records, which includes planning, managing, advising, and directing the health information program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), and other regulatory and accrediting agencies.
  • Responsible for all facets of health records management for the facility ensuring maintenance of complete, accurate, timely, clinically-pertinent, and readily-accessible patient health records, which contain sufficient recorded information to serve as a basis to plan patient care, support diagnoses, warrant treatment, measure outcomes, support education, research, and facilitate performance improvement processes and legal requirements.
  • Develop policies, processes, and procedures that address all VA, Federal, regulatory, and accrediting requirements for HIM.
  • Assure that all health information that is coded and abstracted meets the requirements of the VA and/or The Joint Commission and is consistent with professional health records standards.
  • Provide detailed technical expertise in health records science and other very technical aspects of health information.


    Work Schedule: Monday - Friday; 7:30 am - 4:00 pm or 8:00 am - 4:30 pm

    Financial Disclosure Report: Not requiredTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/16/2019.

    Basic Requirements:

    United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.

    Experience. Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position.

    An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems.

    NOTE: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training.

    OR

    Education. Education equivalent to a baccalaureate degree from an accredited university or college.

    OR

    Experience/Education Combination. Equivalent combinations of experience and education may be used to meet basic requirements.

    Grade Determinations:

    Specialized Experience GS-13: At least 1 year of experience comparable to the next lower grade level (GS-12) that demonstrates the KSAs described at that level. In addition, the candidate must demonstrate the following professional KSAs and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk (*):

    Demonstrated Knowledge, Skills, and Abilities:


    • Knowledge of the legal, ethical, and professional standards as they apply to health information management;
    • Ability to provide sound, technical guidance to the professional and medical center staff about major program, legal, or procedural changes related to health information management;
    • * Ability to revise medical center procedures to improve health information management services and to evaluate, modify, and/or adapt new methods to meet regulatory requirements;
    • * Skill in conducting studies and analyzing data; and
    • * Knowledge and skill in management/administration, which includes program planning, coordination, interpretation, supervision, consultation, negotiation, problem solving, and monitoring.


      Assignments. For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity (difficulty), and range of variety, and be performed by the incumbent at least 25% of the time. At this grade level, positions may be non-supervisory, supervisory, or managerial as follows.

      Supervisory Medical Record Administrators at this grade level are Chiefs of HIMS in VA Medical Centers that are the highest complexity level category for VHA facilities, and which are affiliated, tertiary care facility/health care system with comprehensive research programs and thus warrant an expanded senior leadership team. MRAs in this assignment provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis. The MRA is the highest level professional position at the facility with responsibility for the management and direction of the health information management program and services.

      References: VA Handbook 5005/15, Part II, Appendix G33, dated March 17, 2006

      The full performance level of this vacancy is GS-13.

      Physical Requirements: Moderate lifting (up to 44 pounds); light carrying (up to 15 pounds); reaching above shoulder; use of fingers; both hands required; walking up to 2 hours, standing up to 7 hours; fine manipulation 7.5 hours.

Keywords: US Department of Veterans Affairs, Albuquerque , Supervisory Medical Records Administrator (Chief of HIMS), Healthcare , Albuquerque, New Mexico

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