Order Management Specialist

Company: Aston Carter
Location: Albuquerque
Posted on: March 18, 2023

Job Description:

Description:Accurately enter new sales orders into Sage (ERP) and update existing sales orders as needed.Obtain signed sales order confirmations and file.Review customer purchase orders to ensure they match the Mega sales order.Monitor Active Production schedule to ensure orders are on track to ship on time. Revise sales order and work order schedules as needed upon instruction from Production Manager, Purchasing, and/or the CEO/CFO.If a tank is being installed, when prime mover arrives at the facility, update sales order with chassis serial number and received date. Create a sign with identifying numbers for the window of the prime mover.Communicate with Sales: Questions on new orders Status of their customer's orders Status of incoming customer deposits Customer's shipping preference Assist with the configurator programCommunicate with Accounting: Status of incoming customer depositsCommunicate with Purchasing: Status of incoming critical parts ordersCommunicate with Warehouse: On international shipments, inform of customs paperwork and port markingsOne week prior to expected RTS (Ready to Ship) date, send notification to customer. Finalize freight decision. If Mega-arranged, obtain quote for the customer and add to the sales order.Create and maintain accurate, complete electronic files on sales orders and customer correspondence.Send out warranty in-service notifications and log returned notifications.Update Equipment Freight History spreadsheet.Review workflow report and update any milestones.Maintain the integrity, consistency and accuracy of the sales order data using reporting tools. For example, Active Production, SO Maintenance, Dispatch Report, SO Entry Mismatch, Customer Salesperson Exceptions, CRM Field Status, etc.Host Sales Order Review meeting and Scheduling meeting.Attend Sales meeting and other meetings as requested.Additional Skills & Qualifications:MUST:- min 3 years sales administration or order management in a high volume company - working in ERP system regularly, managing purchase orders and invoices, updating customers & sales department on status of orders- experience with MS Office - excel specifically - how to create tables, work with high volumes of data- HS diploma or GED - understand purchase orders and invoices - comfortable in an ERP About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you. At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit . Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Albuquerque , Order Management Specialist, Executive , Albuquerque, New Mexico