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Program Support Assistant (Office Automation)

Company: Interior, Bureau of Indian Affairs
Location: Albuquerque
Posted on: April 18, 2019

Job Description:

* DutiesHelp## Duties### SummaryThis position is part of the Chief Academic Officer, Bureau of Indian Education. As a Program Support Assistant (Office Automation) you will be responsible to plan, program and follow-through to completion a variety of program and administrative support responsibilities necessary for proper management and control for the Office of Academics.Learn more about this agency### ResponsibilitiesAs a Program Support Assistant (Office Automation) GS-0303-9, your typical work assignments may include the following under supervision:* Performs management and program support work for the Office of Academics. Conducts extensive research involving collection, compilation, and/or tracking of data and statistical information in support of Academics operations.* Prepares, maintains, and review purchase orders for goods, supplies and services.* Performs administrative work managing the schedule and/or day-to-day plans for the Office of Academics.* Manages and/or prepares responses to a wide variety of correspondences for the Chief Academic Officer. Utilizes electronic mail, desktop publishing, spreadsheets, word processing, and databases to perform office automation duties.* Acts as a liaison or maintains communication with individuals and/or groups within and outside of the office. Coordinates efforts of clerical staff within Academics in obtaining data from the field.* Assists with preparations for fiscal year operating budget by gathering data, analyzing financial data and reviewing for accuracy.### Travel RequiredOccasional travel - You may be expected to travel for this position.##### Supervisory statusNo##### Promotion Potential9* #### Job family (Series)0303 Miscellaneous Clerk And Assistant#### Similar jobs* Assistants, Office* Office Assistants* RequirementsHelp## Requirements### Conditions of Employment* US CITIZENSHIP REQUIRED* BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES* APPOINTMENT MAY BE SUBJECT TO A 2 YR TRIAL OR 1 YR PROBATIONARY PERIOD* APPLICATIONS WILL ONLY BE ACCEPTED ONLINE* VALID STATE-ISSUED DRIVERS LICENSE IS REQUIRED* SELECTIVE SERVICE REGISTRATION IS REQUIRED FOR MALES BORN AFTER 12/31/1959### QualificationsApplicants must meet the qualification requirements contained in the OPM Standards. For this position, they are listed below.**MINIMUM REQUIREMENTS:****SPECIALIZED EXPERIENCE:** Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.**FOR GS-09:** One year of full-time specialized experience equivalent to at least the GS-08 grade level in the federal service providing assistance for program planning, support and follow through on completion of a variety of administrative function and/or program support responsibilities necessary for management; prepare requisitions for procurement of supplies and/or services; assist in the consolidate of annual funding estimates into a complete operating budget; prepare travel arrangements, travel authorizations and vouchers; gather financial data for review and comparison; resolve problems referred by others; interpret reports/data, the scope of the project, and deadlines for completion; provide correspondence control and coordinate information and prepare a wide variety of responses; schedule day-to-day office plans and staff schedules; maintain office records/files, serve as a liaison to resolve issues related to advisory/technical services of administrative support functions; and finalized documents using software applications as electronic mail, desktop publishing, spreadsheets, databases and presentations.**PROFICIENCY REQUIREMENT:** Applicants for this position must show possession of Office Automation skills and must have typing proficiency of 40 words per minute. Applicants must meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue certificates by the Office of Personnel Management, or by self-certifying their proficiency.Only experience and education obtained by the closing date of this announcement will be considered.**Time-In-Grade Requirements:** Merit Promotion (status) candidates must have completed one year (52 weeks) of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service.### EducationAs a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.Applicants are responsible for providing documentation that the educational requirements have been met. To qualify based on education you must submit a legible copy of your transcripts. Official transcripts are required upon selection if you qualified based on education.Education must have been obtained from an accredited or pre-accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.For further information on creditable education visit:http://www.ed.gov/admins/finaid/accred/index.htmlhttp://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html**EDUCATION:** To qualify based on education; submit a copy of your transcripts or list of courses with credit hours, major, and grade-point average or class ranking. Application materials will not be returned.### Additional information**CTAP/ICTAP**: Department of the Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. 5 CFR 330, Career Transition Assistance for Surplus and Displaced Federal Employees requires the following order of selection for this position:a) At Bureau option, personnel actions listed in 5 CFR 330.606(b);b) Any well-qualified SSP candidate who applies within the local commuting area (Surplus and displaced employees will be given equal consideration);c) At Bureau option, personnel actions not subject to RPL;d) Qualified RPL candidates in the local commuting area;e) At Bureau discretion, any other former displaced well-qualified DOI employee, e.g. a well-qualified RPL candidate who applies from outside the local commuting area;f) Well-qualified ICTAP applicants in the local commuting area;g) Other outside applicants (other agencies, nonstatus, etc.);h) To be considered well-qualified, a CTAP/ICTAP applicant must meet the basic qualification requirements with a minimum score of 85 on the Assessment Questionnaire.If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (Member Copy 4) or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.Males born after 12-31-59 must be registered or exempt from Selective Service.The Bureau of Indian Education has determined that the duties of this position are suitable scheduled, situational and for emergency telework.**STATUS CANDIDATES:** Consideration will be given to Non-Indian applicants (Status or Reinstatement eligibles) in the absence of a qualified Indian Preference eligible. Applicants not entitled to Indian or Veteran's Preference must be Federal civilian employees with competitive status or former Federal civilian employees with reinstatement eligibility and must submit latest Notification of Personnel Action, SF-50B, as proof.**VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA):** Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran's preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 (Member Copy 4) for verification of eligibility. For more information about this program and to determine whether you are eligible, click here.**FORMER FEDERAL EMPLOYEES:** Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.**NOTE:** Additional selections may be made from this announcement if identical vacancies occur within 90 days from the closing date.Read more### How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):* Clerical* Customer Service* Interpersonal Skills* Manages and Organizes Information* Technical CompetenceRead more### Background checks and security clearance##### Security clearanceOther##### Drug test requiredNo* Required DocumentsHelp## Required DocumentsTo apply for this position, you **must submit a complete Application Package** which includes:1. Required Documents:a. Your resume (include the following work experience):1. Position title2. Dates of employment (include month/year)3. Hours worked per week4. Salary5. Current supervisor's name and telephone number6. Duties (Please be specific and include any accomplishments)7. Education8. References (include complete name and telephone number)1. Employer - must be with the past 5 years2. Personal - three (3)b. **Most recent SF-50, "Notification of Personnel Action"**showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service)c. **DD-214 (member copy 4), SF-15 Form and VA letter, or certification of expected discharge or release from active duty**from Veterans for consideration under Veteran hiring authoritiesd. **OF-306 (Declaration of Federal Employment):**https://www.opm.gov/forms/pdffill/of0306.pdfe. **Applicant Screening Questionnaire:**https://bie.edu/cs/groups/xbie/documents/collection/idc012837.pdf2. Other supporting documents:* **Form BIA 4432**, Verification of Indian Preference for Employment (required for claiming Indian Preference). The form must be completed by the appropriate official with the federally-recognized tribe where the applicant is enrolled as a member. **No other form will be accepted.*** Cover Letter, optional* Noncompetitive appointment authority documentation, if applicable* Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)**NOTE:**Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education. **ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.DRIVING REQUIREMENT (Required only at time of appointment):** Incumbent may be required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver's license is required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Education.#### If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.* BenefitsHelp## BenefitsA career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.* How to ApplyHelp## How to ApplyTo apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.* To begin, click **Apply** to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.* Follow the prompts to **select your resume and/or other supporting documents**to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.* After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and **click to continue with the application process**.* You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.* **IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE AND/OR EMPLOYMENT STATUS.**To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.If you are unable to apply online, require reasonable accommodation in the application process, or an applicant with a disability, view the following link for information regarding an Alternate Application.Read more### Agency contact information### Kasiakin Beaumont##### Phone505-563-5450##### Emailkasiakin.beaumont@bie.edu##### AddressChief Academic Officer1849 C Street NW/MS-3609 MIBWashington, DC 20240USLearn more about this agency### Next stepsOnce the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified by email of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.Read more* Fair & Transparent## Fair & TransparentThe Federal hiring process is setup to be fair and transparent. Please read the following guidance.### Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.* Equal Employment Opportunity (EEO) for federal employees & job applicantsRead more### Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:* An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.* An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.* An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations or how to contact an agency.Read more#### Legal and regulatory guidance* Financial suitability* Social security number request* Privacy Act* Signature and false statements* Selective Service* New employee probationary periodThis job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/529347300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.*Open & closing dates:* 04/02/2019 to 04/22/2019*Service:* Excepted*Pay scale & grade:* GS 9*Salary:* $51,675 to $67,174 per year*Appointment type:* Permanent*Work schedule:* Full-Time

Keywords: Interior, Bureau of Indian Affairs, Albuquerque , Program Support Assistant (Office Automation), Administration, Clerical , Albuquerque, New Mexico

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