Office Manager
Company: Albuquerque
Location: Albuquerque
Posted on: April 1, 2026
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Job Description:
The Office Manager directs and coordinates administrative
support services within a specific geographic Area. Must be
familiar with a variety of administrative concepts, practices and
procedures. Relies on extensive experience and judgment to ensure
consistent application of company administrative processes and
procedures. Performs a variety of tasks in leading and directing
the work of others. May supervise office personnel and activities
such as personnel, billing, truck sales administration,
receptionist, cashier, etc. to achieve maximum expense control and
productivity. HLAs HIGH LEVERAGE ACTIVITIES (focus actions that
will return the highest impact): · Ensure effective operation of
office and administrative activities in multiple dealerships
assigned.· Implement and maintain department controls and
procedures consistent with company direction, considering
recommendations and improvements for such controls.· Liaison with
assigned dealerships, corporate and other Areas to ensure
administrative functions are delivered seamlessly. KEY
RESPONSIBILITIES AND PERFORMANCE MEASURES: · Supervise the
maintenance and alteration of office areas and equipment, as well
as layout, arrangement and housekeeping of office facilities. ·
Provide assistance when needed in Human Resources to onboard new
employees and for special projects. · Assist General Manager with
exceptions on schedules identified by accounting. · Develop process
to submit legal transfer work for truck deals once monies are
received for funding. · Stay abreast of title regulations. Attend
seminars held by local licensing bureaus and any available training
on title regulations. · Make sure all paperwork in each truck deal
is accurate; check for completeness (signatures, verify VIN, etc.).
· Maintain records of all financial documents with appropriate
supporting material; update records as necessary. · Provide
assistance with questions relating to general ledger, budget to
actual reports, and other reporting. · Assist with completing
end-of-the month dealership accounting reports. · Assist accounting
and external auditors at year-end with preparing schedules and
invoices, providing explanations of supporting materials and
procedures, and preparing any other necessary data. · Fill in where
needed in the absence of other employees. · Coordinate with all
departments; act as liaison. · Manage Area customer and employee
events. · Attend staff meetings. · Other duties assigned by
manager. QUALIFICATIONS AND EXPERIENCE: · High School Diploma, or
equivalent required. College education preferred. · Minimum two (2)
years dealership administration / accounting experience, whether
car, truck, motorcycle, etc. preferred. · Experience in
administrative support and office practices. · Basic understanding
of accounting principles. · Ability to utilize Excel, Word and
other Microsoft software. · Paycom/ Excede dealership business
system experience preferred. · Excellent communication skills and a
team mentality are necessary for successful job performance. ·
Research and Analysis skills. · Attention to detail, thoroughness.
· Self-motivated; able to effectively prioritize tasks and organize
schedule. PHYSICAL AND ENVIRONMENTAL CONDITIONS: The position is
located in the office and shop environment. Mobility of walking,
standing and bending is frequent. Dexterity, hearing and talking
requirements are constant. Visual ability to detect situations of
concern is constant. Must be able to meet the public and make
decisions. NOTE : This Position Profile is not intended to be an
all-inclusive. Employee may perform other related duties as
required to meet the on-going needs of the company. The Position
Profile is intended to describe the general nature and level of
work being performed by individuals assigned to this job. It is not
an exhaustive listing of all responsibilities, skills, duties,
requirements, efforts or working conditions associated with the
job. Management reserves the right to revise the job or to require
that other tasks be performed when circumstances change (e.g.
emergencies, changes in personnel, workload, rush jobs or
technological development.
Keywords: Albuquerque, Albuquerque , Office Manager, Administration, Clerical , Albuquerque, New Mexico
