DEPARTMENT SECRETARY
Company: University of New Mexico - Hospitals
Location: Albuquerque
Posted on: March 2, 2026
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Job Description:
Minimum Offer $ 17.86/hr. Maximum Offer $ 24.47/hr. Compensation
Disclaimer Compensation for this role is based on a number of
factors, including but not limited to experience, education, and
other business and organizational considerations. Department:
MDC-Medication Assisted Trtmt FTE: 1.00 Full Time Shift: Days
Position Summary: Provide secretarial, clerical and administrative
support services such as answering multiple phone lines, preparing
correspondence in final form, receiving visitors, distributing
reports, scheduling meetings, maintaining files and accomplishing
special projects as required. Responsible for managing Hospitals'
confidential information such as employee information, performance
management, legal and regulatory compliance. Ensure adherence to
Hospitals and departmental policies and procedures. No patient care
assignment. Detailed responsibilities: * CALLS - Accept and screen
telephone calls for supervisor and department staff or route calls
appropriately * CONTACTS - Engage in a variety of contacts outside
the department and the Hospitals in order to obtain information and
arrange meetings * CUSTOMER RELATIONS - Establish and maintain good
rapport and effective working relationships with patients,
visitors, physicians and Hospitals employees * EQUIPMENT & SUPPLIES
- Operate and maintain a variety of office equipment; obtain and
maintain office equipment supplies * FILING - Classify, sort and
file correspondence, records and other documents * INQUIRIES -
Answer inquiries concerning activities and operations of department
by referring to and interpreting policies and procedures * MAIL -
Open sort, review and distribute mail and prepare responses to
routine inquiries * QUALITY SERVICE - Deliver quality service and
act in a positive way with all customers to complete assigned
functions; identify, recommend and implement opportunities for
continuous improvement * PAYROLL - Prepare and submit time to
payroll system biweekly * RECORDS - Establish, maintain and revise
recordkeeping and filing systems * REPORTS - Prepare a variety of
administrative reports, statements and rosters; gather data and
other necessary information; distribute reports * SCHEDULING -
Arrange meetings and conferences, schedule interviews and
appointments and perform other duties related to maintaining
supervisor's personal schedule * SUPPLIES - Order office supplies
and place items in proper storage areas * TYPING - Perform a wide
variety of typing assignments which are often confidential in
nature * DEVELOPMENT - Enhance professional growth and development
through participation in educational programs, reading current
literature, attending in-services, meetings and workshops * PATIENT
CENTERED MED - Adhere to and promote the core expectations of the
Patient Centered Medical Home or Patient Centered Specialty
Practice as applicable Qualifications Education: Essential: * High
School or GED Equivalent Experience: Essential: Computer word
processing program experience or education 3 years directly related
experience Nonessential: Bilingual English, Spanish, Keres, Tewa,
Tiwa, Towa, Zuni, or Navajo Credentials: Essential: * Not
Applicable/Not Required Physical Conditions: Sedentary Work:
Exerting up to 10 pounds of force occasionally (Occasionally:
activity or condition exists up to 1/3 of the time) and/or a
negligible amount of force frequently (Frequently: activity or
condition exists from 1/3 to 2/3 of the time) to lift, carry, push,
pull, or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time, but may involve
walking or standing for brief periods of time. Jobs are sedentary
if walking and standing are required only occasionally and all
other sedentary criteria are met. Working conditions: Essential: *
No or min hazard, physical risk, office environment * Tuberculosis
testing is completed upon hire and additionally as required
Department: Administrative Services Clerical
Keywords: University of New Mexico - Hospitals, Albuquerque , DEPARTMENT SECRETARY, Administration, Clerical , Albuquerque, New Mexico
