Senior Administrative - temp with Water Authority

Company: ATA Services
Location: Albuquerque
Posted on: March 12, 2025

Job Description:

ATA services Inc. is currently seeking to hire a Senior Administrative Assistant to work on a temporary assignment with Albuquerque Bernalillo County Water Utility Authority.

• Pay Rate: $15.00 per hour with weekly pay
• Start Date: ASAP
• Schedule: Monday - Friday; 8:00am - 5:00pm
• Location: 4201 2nd St SW; Albuquerque Job Duties:
  • Prepare the EPA 5-day letter
  • Maintain the sections electronic filing system and hard copy records
  • Initiate warehouse requisitions for office supplies and janitorial supplies
  • Create and print PM work orders out of the CMMS
  • QA/QC and complete PM work orders
  • Reviews of the CM Non-Authority work orders and changes status to complete
  • Create Roach work orders FY 3,140
  • Assist staff with CMMS, Spreadsheet and Word documents
  • Creates all types of forms; example work order, safety, pre-trip, work log
  • Maintains all office equipment (i.e. orders ink, paper, service etc.)
  • Maintains all Corrective Work orders, short intervals, sub-basins and force main in system and print
  • Assists in Completion of all work orders for short intervals, sub-basins and force main
  • Research vendors for the best cost and request quotation to replace (i.e. tables in the breakroom, outdoor furniture etc.)
  • Assist all staff with letters, certificates, and special projects
  • Create spreadsheets with Employee Listings, Supervisor, Employee No. and keep updated
  • May help and/or train staff in use of computers
  • Create spreadsheets for all shift selection, AVOPS work areas
  • Create Instruction lists for specific Lift & Vacuum Stations for AVOPS
  • Revise documents, reports etc. to meet user needs
  • Creates flyers and/or postings
  • Assisting Engineering & GIS department with spreadsheets of current Sanitary Lift stations (i.e. active, not active or abandoned) researching the maps in Engineering library by accessing the IR (Image Repository)
  • Using IR to search for project names and numbers to identify what maps are in the system and those that are in
  • not in the system for scanning (i.e. filling out a record drawing checklist) to send downtown for scanning
  • Organized Collections Section in the Engineering library for all Lift stations, Odor stations, Vacuum stations and Storm stations and labeled them
  • Bind or unbind booklets for all staff and/or create them
  • Maintain the filing of all EPA, overflows, short intervals, sub-basin and force main
  • Update monthly generator run times on spreadsheet in SharePoint for AVOPS Superintendent
  • Transport boxes of materials and/or supplies.
  • Receive and sort daily mail
  • Composes and edits correspondence, memoranda, manuals, brochures, reports and handouts.
  • Assist and review all overtime justification reports
  • Create IT tickets for staff Requirements:
    • High School Diploma or GED,
    • plus, three (3) years of clerical experience.
    • Excellent customer service experience
    • Must be proficient with Microsoft Excel ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.ATA Services, Inc., expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
      
      Compensation details: 15-15 Hourly Wage
      
      
      
      PI02f295ddd44b-37248-37120118

Keywords: ATA Services, Albuquerque , Senior Administrative - temp with Water Authority, Administration, Clerical , Albuquerque, New Mexico