Office Manager
Company: Tillery Buick GMC - Los Lunas
Location: Los Lunas
Posted on: March 19, 2023
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Job Description:
Qualifications
EducationHigh school diploma or the equivalent.OtherAbility to read
and comprehend instructions and information.Professional personal
appearance.Excellent communication skills.Ability to meet company's
production and quality standards..Physical Requirements
Surroundingsspend time indoors in air-conditioned areas.Sittingfor
prolonged periodsStandingon a regular basisWalkingon a regular
basisBending, twisting and/or stoopinginfrequentlyKneeling and/or
SquattinginfrequentlyLifting25 lbs to 50 lbsinfrequentlyReaching
and/or lifting overheadinfrequentlyClimbingstairsRepetitive
hand/finger movementfor prolonged periodsGrasping/grabbing with
handsinfrequentlyPushing and PullinginfrequentlyExpectations
General ExpectationsDevote himself/herself to insuring satisfaction
to customers.Determine management, production and quality
requirements by asking questions and listening.Attend company
meetings as required.Maintain a follow-up system that encourages
follow through with assigned projects.Establish personal
performance goals that are consistent with company standards of
productivity and devise a strategy to meet those goals.Review and
analyze actions at the end of each day, week, month, and year to
determine how to better utilize time and plans more
effectively.Understand the terminology of the business and keep
abreast of technology changes in products and services.Know and
understand the federal, state and local requirements which govern
the company's business.Follow lawful directions from
supervisors.Understand and follow work rules and
procedures.Participate in performance management.Interact well with
others and be a positive influence on employee morale.Uphold the
company's non-disclosure and confidentiality policies and
agreements.Work evening, weekend and holiday work hours as
required.Job-Specific ExpectationsTake responsibility for payroll
calculation and distribution, making sure paycheck distribution is
appropriate and timely. Be responsible also for the year-end
documents pertaining to payroll.Be polite and friendly and greet
customers promptly.Begin employee file, initiate and file all
paperwork for new employees.Devise, implement and monitor a filing
system for all accounting reports that is precise and easily
accessible.Keep employee personnel records current and ensure that
they are secured and safeguardedOrganize and oversee all
transactions related to insurance and credit union.Supervise
accounts payable invoices, making certain that payments for
purchases, dues, and taxes are accurate and prompt and that the
pertinent forms are filed correctly and on time.Be polite and
prompt on the telephone, documenting messages as required and
ensuring that the appropriate employees receive them. When the call
regards a customer complaint, deal with it by quickly notifying the
appropriate individual, and accurately express the status and
significance of the call.Supervise as necessary to make sure office
supplies are stocked and replaced efficiently and to avoid running
out.Ensure a clean, amiable and efficient office
environment.Receive and appropriately manage the mail to safeguard
it.Calculate salesperson commissions and complete sales deals.Keep
vehicle inventory up to date. Manage accurate and properly filed
sold vehicle paperwork.Oversee and train office employees in all
aspects of their job expectations to ensure productivity and job
satisfaction.Organize regularly scheduled back up of computer files
and review the back up operation to verify that it is free of
errors. If errors occur, initiate corrective actions.Oversee
payment for sold vehicles and trade acceptance purchases to ensure
that such are made promptly and appropriately.Keep all insurance
transactions up to date and accurate.Provide instruction as needed
to ensure that the telephone is answered promptly in a courteous
manner; accurate messages are handed to the appropriate person
quickly and that pages are voiced in a professional tone.Assist the
President as required by providing dependable, prompt, and quality
typing and other assistance as requestedProvide the telephone
operator with accurate driving directions to the dealership
location and ensure that the operator is aware of which employees
are at the dealership or whether they are out sick, attending
meetings, on vacation, etc.
Keywords: Tillery Buick GMC - Los Lunas, Albuquerque , Office Manager, Administration, Clerical , Los Lunas, New Mexico
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