Administrative Secretary

Company: Presbyterian Health Services Corp.
Location: Albuquerque
Posted on: February 16, 2020

Job Description:

Overview

Job Description
Type of Opportunity: Full Time
FTE: 1.000000
Exempt: Yes
Work Schedule: Days

Summary:
May coordinate and attend meetings of at least one sub-committee of the PHS Board of Directors, prepare sub-committee packages and act as minute-taker, along with all other sub-committee related duties.

Supports a leader level 2 or 3.

Responsibilities

*Administrative support to the executive, including office management and organization, extensive meeting and calendar coordination, exercising judgment in screening and handling phone calls, mail including composing and typing correspondence, tracking and reporting mileage and expenses, preparation of presentations.

*Coordinate logistics for travel and special events, including executives travel, Board educational trips, Directors' travel to Board meetings, off-site retreats and special functions.

*Coordinate and attend meetings of at least one sub-committee of the PHS Board of Directors, prepare sub-committee packages and act as minute-taker, along with all other sub-committee related duties.

*Schedule and coordinate meeting logistics for sub-committees, maintain minutes/sub-committee books if required.

*Handle customer/patient complaints and requests for information.

*Maintain sub-committee and department manuals, biographical information and other documentation.

*Maintain departmental budget, files, records and supplies.

Qualifications

Five to eight years experience as Administrative or Executive Assistant with increasing responsibilities. Requires exceptional organizational and people skills. Ability to deal with all levels of staff and management within the organization, as well as the public, under highly stressful conditions. Must be able to deal with multiple priorities and track a high level of detail in a fast-paced environment

Updated: 10.7.18

Education:
Essential:
* High School Diploma or GED

Competencies and skills:
Nonessential:
* SKILL-Basic Office Equipment
* Communicating with Individuals & Groups
* Providing a Healthy Environment
* Responding to a Crisis
* SKILL-Microsoft Office
* Organizational Skills
* SKILL-Ability to deal with all levels of staff and management within the organization, board members, as well as the public, under highly stressful conditions.
* Typing skill


Benefits

Benefits
Benefits are effective day-one (for .45 FTE and above) and include:

• Competitive salaries
• Full medical, dental and vision insurance
• Flexible spending accounts (FSAs)
• Free wellness programs
• Paid time off (PTO)
• Retirement plans, including matching employer contributions
• Continuing education and career development opportunities
• Life insurance and short/long term disability programs
  About Us
  Presbyterian Healthcare Services is a locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, it is the state's largest private employer with approximately 11,000 employees.
  
  Presbyterian's story is really the story of the remarkable people who have chosen to work here. Starting with Reverend Cooper who began our journey in 1908, the hard work of thousands of physicians, employees, board members, and other volunteers brought Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system, serving more than 700,000 New Mexicans.
  
  We are part of New Mexico's history - and committed to its future. That is why we will continue to work just as hard and care just as deeply to serve New Mexico for years to come.
  
  About New Mexico
  New Mexico's unique blend of Spanish, Mexican and Native American influences contribute to a culturally rich lifestyle. Add in Albuquerque's International Balloon Fiesta, Los Alamos' nuclear scientists, Roswell's visitors from outer space, and Santa Fe's artists, and you get an eclectic mix of people, places and experiences that make this state great.
  
  Cities in New Mexico are continually ranked among the nation's best places to work and live by Forbes magazine, Kiplinger's Personal Finance, and other corporate and government relocation managers like Worldwide ERC.
  
  New Mexico offers endless recreational opportunities to explore, and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it's all available among our beautiful wonders of the west.
  
  AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.
  
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Keywords: Presbyterian Health Services Corp., Albuquerque , Administrative Secretary, Administration, Clerical , Albuquerque, New Mexico